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Fast, Secure & Accurate Act! to HubSpot Migration

Migrate from Act! to HubSpot

Move from Act! to HubSpot with cleaner data, better structure, and less risk at launch.

 Transfer your deals, contacts, and activity history into HubSpot in days, not weeks. Run a free sample migration first to see how your data lands before you commit. 

HubSpot Elite Partner | 🛡️ ISO 2700 | 🔒 GDPR Compliant | 100+ Act! migrations completed

 

< 72 hours

Typical Self-Service

Migration Time

4.9/5
+

Average Customer

Rating

ISO 27001
*

Information Security

Certified

Successful Act! to HubSpot migration requires more than records transfer.

A good project involves careful planning, accurate field mapping, data cleansing, relationship preservation, and thorough validation to ensure your new HubSpot portal is ready for your team from day one. 

 

Choose the Migration Option 

Self-service, guided, or fully managed—choose the level of support your business needs.

 

 

Depending on your source CRM and the level of support you need for your project, you can either migrate independently using our AI-powered platform or work with SyncMatters migration specialists for a white-glove migration experience.

Please note that self-service and guided migration options are available only for users of the Premium Web edition of Act! CRM.

If you’re using a legacy on-premises version of Act!, it cannot be connected directly to MigrateMyCRM. In this case, we can migrate your data as part of a custom project by working with your exported data in CSV format.

 

Self Service
$99 / starts from

 Migrate your data on your own using the MigrateMyCRM wizard. Connect your systems, map your data, run free sample migrations, and complete your migration at your own pace 

What's included:
  • AI-Powered Field Mapping
  • Unlimited Free Samples
  • Records matching
  • Data Filters
  • Delta migration to cover a post-full transition period for your team
  • Chat/Tickets tech support
Guided Migration
$875 / add-on

Do you want to have control over each migration stage yourself but feel more comfortable with an expert by your side? For an $875 add-on to your DIY package, we'll virtually hold your hand through the process. 

What's included:
  • Full-featured Migration Wizard
  • Migration specialist (your assistant)
  • 5 hours of dedicated support
  • Records matching and filtering
  • Quality assurance
  • 1–2-week delivery
  • Delta migration
Custom Migration
$ 3,500+ / per project

Complex requirements or little time to dig into documentation? You are not alone - a CRM migration is often added on top of one's everyday tasks. 

SyncMatter handles the entire process, delivering a report after each milestone to confirm we are moving in the right direction.

What's included:
  • All MigrateMyCRM wizard features
  • Best practices from our 10+ years of expertise in CRM data migration
  • Customizations
  • Quality assurance
  • Custom supported CRMs
  • 3+ week delivery

Common Act! to HubSpot Migration Problems

A connector can move records. You decide what's worth keeping.

Problem

Duplicate or messy records

Act! data often includes duplicate contacts, organizations, or incomplete records. If those issues are not addressed before migration, they can make HubSpot harder to trust from day one. 

Problem

Confusing difference between open and history Activities

Act! moves closed activities to the History table, while HubSpot has a different approach. A task or call remains in the same place in the timeline; it just changes its status after completion.

Problem

Complex structure of Act! native backup

You can relatively easily export system contact and company fields from your legacy CRM backup, but it's challenging to grab all custom properties. The reason is that the CRM stores them in separate tables that have to be handled additionally.

Problem

Files transfer

Files are commonly not captured by standard export options. In the best-case scenario, they can just move them all to the Files library in Content Hub. 

MigrateMyCRM can correctly connect migrating files with their parent contacts and companies.

Problem

Too many unnecessary fields

System or obsolete Act! fields can clutter HubSpot if they are copied without review. Unused, outdated, or duplicate fields should be evaluated before new HubSpot properties are created. 

Problem

Partial migrations from Act! to HubSpot

You might have Contacts, Companies, and Deals exported to your destination CRM, but tasks, notes, calls, meetings, and other historical activity may not always transfer cleanly. It's a challenge to move only a few objects while carrying their native associations with parent records. 

Find your migration

CRMs

Migration Connectors

 

30+ Supported Systems

Act!

Act!

Agile CRM

Agile CRM

BaseCRM

Base CRM

Capsule

Capsule

Close CRM

Close

Copper

Copper

CSV

CSV

Excel

Excel

Freshsales

Freshsales

Highrise

Highrise

HubSpot

HubSpot

InfusionSoft

InfusionSoft

Insightly

Insightly

Keap

Keap

MS Dynamics

MS Dynamics

monday.com

monday.com

Pipeline

Pipeline

Salesforce

Salesforce

Salesforce

Salesforce Sandbox

Pipedrive

Pipedrive

Solve

Solve

SugarCRM

SugarCRM

SuiteCRM

SuiteCRM

Vtiger

Vtiger

Zendesk Sell

Zendesk Sell

Zoho

Zoho

How SyncMatters Helps You Migrate from Act! to HubSpot without Risk

 A migration tool can transfer records from Act! to HubSpot. As the data owner, you determine which fields are relevant, how your sales pipelines should be aligned between the two CRMs, and whether your data is clean, organized, or needs deduplication. 

The goal isn't just to move your Act! data into HubSpot. We want your team start using HubSpot with cleaner, well-structured CRM data, preserved relationships, and confidence that everything works as expected from day one.

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Migration planning
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Data cleanup recommendations
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Field and property mapping
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Contact, company, and deal structure review
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Record association validation
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 Activities and Files transfer 
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QA before launch
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Post-migration support

Real customers. Real success.

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“The team is fantastic.”

“Their great collaboration and support made the entire experience smooth and enjoyable. We felt well-supported at every stage, and their expertise was invaluable in achieving a successful migration.“

Scott Flanigan

- Founder, Head of Growth @ Squad4

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“I’ve done many data conversions in my past, but I’ve never converted one CRM into another in under one week.”

“Could never have done it without your product, and certainly not without your amazing help. You truly did go far and above and beyond for us and I really personally appreciate that. It would’ve been unimaginable to do it without your product.“

Lorenzo Vallone

- Chief Operating Officer @ Cleanbox Technology

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“The migration process was efficient and straightforward...”

“...thanks to the excellent support from the team. They provided clear guidance and were always available to address any questions or concerns, making the process hassle-free.“

Andrej Gazdarica

- Head of Digital Marketing and Marketing Science @ Akinon

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Ashlee Headshot 2018

“[T]heir team took the experience to another level”

“[MigrateMyCRM] is a great product but their team took the experience to another level and made the whole project much less stressful. They allowed us to actually find a solution that served our customer really well and allowed us to execute a successful migration.“

Ashlee Rolkowski

- Marketing Manager at Lone Fir Creative

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Trusted by businesses of all sizes 

Built for Seamless CRM Migrations. 

Migrate from Act! to HubSpot with confidence. Backed by over a decade of CRM migration expertise, we help businesses securely transfer their data with minimal downtime, preserving relationships, custom fields, and historical records.

HubSpot Elite Solutions Partner

AI-Powered Migration

Intelligent field mapping accelerates your migration while giving you full control over mappings, transformations, and data validation.

Enterprise-grade security for Manufacturing

Enterprise-grade security

ISO 27001 certified and GDPR compliant. Your data is encrypted in transit and at rest, ensuring every migration is secure.

Complete Data Migration from Act to HubSpot

Complete Data Migration

Migrate contacts, companies, deals, activities, notes, files, products, custom fields, and associations without losing critical relationships.

Custom data migration architecture

Backed by Migration Experts

Choose between a self-service migration wizard for web-based CRM or a fully managed migration handled by our CRM migration specialists for complex requirements and on-premises Act! editions.

Which Objects can I Migrate?

Automatically Supported via MigrateMyCRM

Can't find your objects? Reach out to us — we also offer fully customized migration services for unsupported or complex migration requirements.

Act!   HubSpot
 Contacts  ⇒
 Contacts
Companies ⇒ Companies
Files ⇒ Attachments
Users  ⇒ Users 
To-dos ⇒ Tasks
Histories ⇒ Activities (divided by type)
 Opportunities  ⇒ Deals
Products Services ⇒ Deal Line Items
Products ⇒ Products
Events/Meetings ⇒ Meetings
Calls ⇒ Calls
Notes ⇒ Notes

Unlock the power of MigrateMyCRM

MigrateMyCRM gives you full control over your migration — no black box, no guesswork.

AI Automapping

AI-Powered Automapping

Our intelligent AI automaps both objects and fields, reducing the effort needed to set up your migration.

Full or Partial Migrations

Full or Partial Migrations

Whether you need to migrate all your Act! objects to HubSpot or just a few (e.g., Activities with Attachments), MigrateMyCRM handles this while keeping all associations.

Free samples

Unlimited Free Samples

 Customize your migration with advanced filtering options. Define criteria or logic for each object to include or exclude specific records you know well. 

Filtering

Advanced Filtering

 Customize your migration with advanced filtering options. Define criteria for each object to include or exclude specific records. 

Flexible Object mapping

Flexible Object Mapping

Choose a strategy for each object — migration, matching, or both. Prevent duplicates by using matching based on a name or domain.

Field mapping

Field Mapping Control

 Gain full control over field mappings. Edit, add, or update auto-mapped fields to ensure your data is transferred how you want. 

Create object

Custom Object Creation

Create custom objects through our interface or map to existing custom objects within your CRMs.

call communication phone service support

Technical support

Our data migration experts and engineers are at your disposal from the first to the very last step of your data migration. 

Field utilization

Field Usage Insights

See field usage percentages to understand how many records contain values in specific fields. Make informed decisions about which fields to migrate based on their actual usage.

See for yourself how MigrateMyCRM can streamline your Act! to HubSpot data migration. Explore more MigrateMyCRM features.

FAQs

Everything you need to know about Act! to HubSpot migration. 

Planning a move from Act! to HubSpot?

We've answered the most common questions about the migration process, including what data can be migrated, how long it takes, how custom fields and pipelines are handled, and how to ensure a smooth transition with minimal disruption.

How long does a migration project typically take?

Most migrations are completed within 2-3 weeks, depending on the number of records to transfer and the amount of custom fields in your legacy database,

How can I find my Act! Cloud database name?

Use the following instructions to find the database name of Act! Cloud:
1. Log in to your Act! Cloud account.

2. Select in the help menu: "About Act!"

3. You can then copy the database name on the opened window.

Read more details in our knowledge base article.

How to back up the Act! Database

Follow these steps to generate Act! data backup:

  1. Sign in to your database as an administrator user.
  2. Go to “File”, press “Back Up” and choose “Database.”
  3.  Click “Browse” to find a location where you want to save the records. 
  4. Provide a name (if desired). Then, click “Save.
  5. Decide whether you want to include attachments by either setting Include Attachments Checkbox to checked or not checked.
  6. Press “OK” to start backing up the  items into a .ZIP file.

Do you migrate data only from Act! to HubSpot?

No, we can migrate your source data to any other CRM that supports records creation via the API method. We can also transfer data from other CRMs to Act!

 

How can I estimate the cost of my upcoming project?

The price of your data migration depends on the following points:

  1. The number of records in your source CRM that can be assessed in the online Estimator.
  2. The type of your project: self-service, guided migration, or custom.
  3. Additional features you may need, like filters, delta, or updates to the merged records.

Is the data migration secure?

Absolutely!

MigrateMyCRM works with your data using

  • End-to-end encryption
  • Secure authentication
  • Role-based permissions
  • GDPR compliance
  • ISO/IEC 27001-certified processes

This ensures sensitive client, project, and financial information remains protected throughout the entire process

Looking for other CRM to CRM Migration Options?

Use the form below to explore options or see the most popular migration scenarios.

Find your migration

Select your source and target CRM to get started.

Special requirements?

No problem, we'll complete the migration for you.

Gain access to an entire team of technical engineers and dedicated customer success managers to get your project across the finish line.

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